There are also steep fines, which vary by state, for failing to pay fuel tax. You must pay the penalty, tax and interest to prevent the vehicle from being seized. Foley offers affordable programs to help motor carriers meet their IFTA quarterly reporting obligations.
Please call , ext. What states require a highway use tax? The following states require certain commercial motor vehicles traveling through their states to pay a highway use tax:.
A qualified motor vehicle is one used, designed or maintained to transport property or persons that is: Three or more axles regardless of weight, or Two axles with a gross vehicle weight over 26, pounds; or Used in combination with a total gross vehicle weight over 26, pounds I am only registered as Intrastate. However, you should check to see if your state has a fuel tax license requirement.
There is no need to register with multiple states. To avoid penalties, IFTA returns, along with any payment for taxes due, must be postmarked on or before the deadlines listed below: Quarter 1: April 30 Quarter 2: July 31 Quarter 3: October 31 Quarter 4: January 31 You must file a return even when no miles were traveled or no taxable fuel was used during the quarter. Specifically, you must prepare: Detailed Trip Reports Monthly Fleet Summaries You must retain your IFTA tax return, along with the supporting documentation listed above, for four years from the applicable due date.
The following states require certain commercial motor vehicles traveling through their states to pay a highway use tax: New York has a Highway Use Tax HUT for vehicles over 18, pounds Kentucky requires a Highway Use License KYU for vehicles with a gross weight of 60, pounds or more New Mexico has a Weight Distance Tax for vehicles over 26, pounds Oregon has a Highway Use Tax for vehicles over 26, pounds. Solutions Apply Screen Comply. But, by issuing one fuel tax license that applies to any state you drive in, the IFTA is a more efficient way of dispersing the taxes.
To qualify, your vehicle must meet the following weight requirements: A vehicle used or designed to transport people or property is a qualified motor vehicle if it:. A recreational vehicle such as a motor home or a pickup with a camper is not considered a qualified motor vehicle when an individual uses it exclusively for personal pleasure. Vehicles used in connection with a business operation are not considered recreational. Each carrier is required to keep all receipts, either hard copy or electronic.
The fuel tax payments must be submitted four times a year each quarter to the state where the business is based. If overpayments occurred, a refund is due. If the taxes were underpaid, the difference is due. In addition to all receipts for fuel purchases, drivers must keep trip reports for miles traveled in each state. Log books cannot be used in place of trip reports because they only document hours of service.
Once approved for an IFTA license, there are some primary rules that apply:. The IFTA rules and requirements can be complicated, but it is much easier than the hassle of complying with individual state standards. IFTA reports should be filed every quarter. Here is a breakdown of the quarters and when the taxes are due:.
Some states allow exemptions depending on where you drove or bought fuel. For instance, areas such as private roads, some toll roads, or Indian reservations qualify for an exemption.
However, you must file an ST annually and keep all toll receipts. Here are a few more examples of fuel tax exemptions that might apply in certain cases:. If these miles fit the criteria for that quarter in that jurisdiction, you will not have to pay taxes on those miles. IFTA was created to simplify the process of paying fuel taxes. The license authorizes you to travel in all IFTA member jurisdictions. Also, a single tax return fulfills your reporting requirements.
Although the process was intended to be easier than previous reporting methods, it can be complex at times. We will be happy to answer your questions. We invite you to visit our website or give us a call today. IFTA tax rates can change every quarter. These are the most recent tax changes by jurisdiction. The International Fuel Tax Agreement was created to reduce the complicated paperwork that truckers and trucking companies were expected to file to cover their use of highways in the various jurisdictions.
In the past, the filing was confusing because tax rates vary from state to state. What is IFTA? What does IFTA do? I FTA allows truckers and trucking companies to streamline their reports of miles per state and fuel taxes paid per state. When a trucker files the quarterly IFTA, the calculations to redistribute the fuel taxes among the jurisdictions are simplified and allow the trucker or the company to make one payment instead of one per state.
How does IFTA work? A trucker tracks the number of miles per jurisdiction and where they purchased fuel. Then the taxes due per state are computed based on the tax rates per mile per state. Then the fuel taxes paid to the states must be balanced between the states where fuel was purchased and miles driven per state. IFTA makes the process of balancing the fuel taxes between the jurisdictions simpler. How does IFTA help drivers? No, but you may have to pay an additional state tax.
Consult your local authorities for specific information for your state. Make it easy on yourself. Twelve trips per year will have to be reported.
TruckingOffice trucking management solution software can do it for you very quickly! Are there any exemptions from IFTA? Under IFTA, if you purchase fuel in a low-cost state and use that fuel in a high tax state, you could end up owing taxes at the end of the quarter. Conversely, if you purchase fuel in a high-cost state and use that fuel in a low tax state, you could end up with a credit at the end of the quarter.
IFTA reporting and everything that goes along with it may seem like a hassle. From there you can process and pay your quarterly tax returns, order additional IFTA stickers and manage other important aspects of your license. All the information you need to take care of your IFTA requirements is in one convenient place. As you can see from the above information, IFTA demands accurate and timely reports. Errors or delays can result in fines, penalties, and even some downtime off the road.
The ELD data also helps you keep track of where your business stands financially. Electronic logging also helps improve driver safety thus making our highways safer for everyone.
It will also prevent over 1, vehicle crashes. Learn more here about ELD standards. These ifta fuel tax report requirements are specific and can be at times aggravating.
For more information on IFTA software for trucking , check us out! I run a hot shot business. When deliveries are out of state, a fuel and trip permit is purchased for each respective State.
I am new to the business and need to understand why I pay to drive in a state and pay again with IFTA? Because you need to have license plates for each state and pay each state their fuel tax.
Must a driver owning his own truck file these reports if they do not leave the state to deliver his loads? His is logger. You will need a vehicle and trailer rated for your intended loads, and understand that your limit of 26, pounds includes everything rolling down the road, including you. The one guy said that he was under combined weight.
Fixing to haul campers and they said we have to change registration to ! If your power units is less than 3 axles you do not need either permit. It is optional but not mandatory. You may want to register for both just to save some headaches but that would be up to you. I have apportion plates and two trucks that may be go to our neighboring state twice a year. We stay within a 50 mile radius of our homebase.
Do I need to track every day miles or only when I go out of state. Having a bulk fuel tank does not make you exempt from IFTA reporting. If you drive out of state then you have report you miles and gallons on the IFTA reports the same way.
We are an invoicing system that helps you stay organized. Once you enter your trips into the system, there are 15 reports on the right side of the dashboard page that you can automatically generate from that.
For instance, you can generate profit and loss reports, unit revenue, IFTA, driver settlements, create invoices, expenses and maintenance reports, etc. We also have an ELD solution available if needed. If i run agricultural plates hauling my own hay as a farmer and i sometimes go out of state do i need IFTA or am i exempt? Am I not understanding this correctly? I have 2 trucks both under the 26, lb requirement and both only have 2 axels.
I have trucks registered for California only, but have 3 or 4 loads that we would like to deliver to Oregon.
What measures or permits will I need to drive these trucks out of California as we do not have apportioned tags or IFTA? I am a Driveaway self employed contacted driver. I pick up and deliver trucks buses and motor homes. Only one charges me fuel taxes. If you fuel up in your state and cross lines to another state but you do not purchase fuel and come back in the same 11 hour driving day do you have to log a trip report. Hi, we are a small trucking company with 1 truck and might be going to one other State occasionally, are we subject to IFTA filing or is there another option for cases like that?
Like a temporary card? In that 40 days the truck hot shot was driven just for personal reasons in a 50 mile radius, never out of state never loaded and only added fuel once. He is asking for a video of my VIN and current Odometer reading. Does IFTA require this information? If I have over vehicles about to grow to over what software would you recommend to ease the pain of IFTA reporting? You can easily generate the IFTA report and it will have the miles and gallons sorted for you.
There are 15 other reports on the right side of the dashboard page that you can automatically generate from that as well. For instance, you can generate profit and loss reports, unit revenue, driver settlements, create invoices, expenses and maintenance reports, etc. I work for a mobile calibration company. Our combined weight is under 23, lbs and our power unit is two axles. Are we required to apply for IFTA? It is only going at the most 45 miles into the state.
From there, you can easily generate the IFTA report and it will have all of the miles and gallons sorted. Please feel free to start a 30 day free trial at truckingoffice. I do not qualify because the vehicle is not operated for compensation or hire and does not belong to a company. The only vehicles that seem to be exempt are RVs. What do you make of this? I would recommend checking on those details at your local jurisdiction. What an informative article!
If we have more than one type of fuel used in each state, do we have a line for each fuel type even if its in the same state? I am in WA state using their tax form. I do not have miles due to broken odometers. I only have gallons of gas purchased. What do I do now?
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